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Publication charges

Open access publication charges

In its Open Access Policy of April 2016, the Helmholtz Association decided that by the end of 2020 at least 60% of all publications should be available as open access publications. This includes publications in open access journals (golden road) as well as open access articles in subscription-based journals (hybrid journals) and the publication of accepted manuscripts in repositories (green road).

In order to support this goal, the library has created a central publication fund. Moreover, in cooperation with other Helmholtz centers, the library of the Max-Delbrück Center has concluded agreements with several open access publishers preferred by MDC authors, entitling our scientists to receive discounts on article processing charges.

Publication fund

As of 2017 the library will pay the complete article processing charges for papers with the following publishers: BioMed Central, Frontiers und Public Library of Science (PLOS).

Publication charges will be covered by the fund until it is exhausted; for 2017 the total had been fixed at 50.000 Euros. Please contact the library to find out if funds are still available, particularly toward the end of the year.

An agreement was reached with the three mentioned open access publishers that the MDC Library will assume the task of central invoice processing. However, if you still receive an invoice, please forward it to us.

To be eligible for funding, you have to meet the following conditions:

  • The submitting / corresponding author belongs to the MDC
  • The corresponding author has a cost center at the MDC (in case of doubt please contact the library)
  • The MDC is named as the affiliating institute in the address field of the article
  • The MDC has to be stated as the paying institution during the process of submitting manuscripts
    (see agreements with publishers)
  • If the publication has been written in the framework of a third-party project which includes financial support for articles in open access journals, those funds must be drawn on first.

Workflow for authors

Workflow for authors

  • Transmit your manuscript to the publisher as usual. During registration you will be asked to identify your institution. As a rule, you will automatically be recognized by your IP-address as an employee of the MDC. If not, enter the data manually. Please indicate that you are the corresponding author.
  • The publisher will send the discounted invoice and details on the author to the library.
  • The library will verify the information on the author, check the accuracy of the invoice and authorise payment out of the publication fund. If the article processing charge should be paid by third party funding, please inform the library.

For further questions, please contact:

 

Agreements with publishers

The following provides detailed information on the individual agreements. For each publisher there is an indication of whether the open access publication fund will cover the costs and if there are discounts on the article processing charges. In order to ensure that the payment process goes as smoothly as possible, try to follow our instructions carefully when submitting your manuscript.

American Association for the Advancement of Science (AAAS)

 

  • Article processing charges will not be paid by the open access publication fund.
  • The invoice will be sent to your cost center.
  • Authors of the MDC are entitled to a discount of 30% on the regular publication fee for publishing in the journal Science Advances. This discount is granted because the library is subscribing to all AAAS journals. Please indicate the MDC as your institution during the submitting process. When you are asked to provide a customer number, please contact the library.
  • Science Advances offers two licensing models, and the discount will be applied to both:
    Articles published under a CC-BY-NC license: 2584.- USD statt 3692.- USD
    Articles published under a CC-BY license: 3814.- USD statt 4922 USD
  • Members of the AAAS receive an additional 4% discount on the APCs.

BioMedCentral (BMC)

 

  • Article processing charges will be paid by the publication fund.
  • Invoice processing will be done by the library.
  • Authors are entitled to a discount of 20% on the regular publication fees for all journals.
  • An agreement of institutional membership was concluded with BioMed Central. The webpages of the publisher point this out.
  • When submitting your manuscript, please note the following:

    If you submit from an IP address that has been registered by your institution, the APC will be waived automatically at the end of the submission process.

    If you submit using a non-registered IP address, please choose your institution from the drop-down list on the payment options page and our Customer Services will be in touch to check your affiliation.

Frontiers

 

  • Article processing charges will be paid by the publication fund.
  • Invoice processing will be done by the library.
  • Authors are entitled to a discount of 10% on the regular publication fees for all journals.
  • An agreement on institutional membership has been concluded with Frontiers. The webpages of the publisher indicate this.
  • When submitting your manuscript, please note the following:

    Select the MDC as paying institution in the first pull-down menu under the point "Choose Payer“  on the last page of the form

    Attention: your own name will appear first automatically in the pull-down list. Select the MDC instead.

    It does not suffice if the MDC is stated as "Organization“ in the fields below this first item, so be sure to change it.

Public Library of Science (PLOS)

 

  • Article processing charges will be paid by the publication fund.
  • Invoice processing will be done by the library.
  • The MDC library is participating in the PLOS institutional account program. Your attention is drawn to this matter when submitting your manuscript.
  • When submitting your manuscript, please note the following:

    Select the MDC as paying institution under "Institutional Account Program“ in the pull-down menu. As a result, invoicing will be transferred to the library. See here =>

    In the "payment selection“ section, select the MDC in the drop-down menu with the title "Institutional Account Program“. See here =>