Foreign Language Secretary (f/m/d)

The Max Delbrück Center for Molecular Medicine in the Helmholtz Association aims to transform tomorrow’s medicine through our discoveries of today. At locations in Berlin-Buch, Berlin-Mitte, Heidelberg and Mannheim, our researchers harness interdisciplinary collaboration to decipher the complexities of disease at the systems level – from molecules and cells to organs and the entire organism. Through academic, clinical, and industry partnerships, as well as global networks, we strive to translate biological discoveries into applications that enable the early detection of deviations from health, personalize treatment, and ultimately prevent disease. First founded in 1992, the Max Delbrück Center today inspires and nurtures a diverse talent pool of 1,800 people from over 70 countries. We are 90 percent funded by the German federal government and 10 percent by the state of Berlin.

Are you a true organizational talent who enjoys working in a team and keeps an overview even in a dynamic environment?

Do you value collaboration with colleagues and actively contribute to a smooth flow of information?

And do you thrive in an international and diverse workplace?

Then become part of our research center! For our Berlin-Buch location, we are looking for an Assistant (f/m/d) on a full-time basis (39 hours/week). In this responsible role, you will act as an interface between science and administration, taking on a wide range of secretarial and administrative tasks within an internationally renowned research institution.

Job Description

• Independent handling of general assistance as well as commercial and administrative tasks in German and English, in close coordination with the heads of both research areas
• Organization and coordination of the office, including calendar and appointment management, processing of mail and emails, telephone and video conferencing, ordering, as well as structured filing and document management
• Support in HR matters, e.g. with job postings and the preparation of documents for recruitments, contract extensions, and guest registrations
• Responsibility for fund management, budget monitoring, and the billing of service costs
• Preparation, organization, and follow-up of events such as (web) seminars, meetings, and workshops, including the creation and preparation of documents, presentations, and minutes
• Support and assistance for international guests
• Organization and management of business travel (planning, booking, and expense settlement)
• Maintenance and updating of websites

Requirements

• Successfully completed vocational training, e.g. as a Foreign Language Secretary, Office Management/Office Communication Specialist, or a comparable qualification
• Ideally initial professional experience in a secretarial, administrative, or assistant role, e.g. in project support or event management
• Very good command of German and English, both written and spoken
• Proficient in common IT and MS Office applications as well as digital communication tools
• Structured, independent, and reliable working style combined with strong organizational skills, initiative, and a solution-oriented mindset
• Quick comprehension skills and the ability to rapidly familiarize yourself with new administrative processes and topics

We offer

• international working environment with communication in English and German
• interesting career opportunities and a range of opportunities for further qualification and training
• Compatibility of family and career certified by the workandfamily audit (“berufundfamilie audit”)
• Support for "New Berliners" through the MDC Welcome & Family Office

You also benefit from:

• a remuneration in accordance with the collective agreement for the federal public service (TVöD-Bund), including additional company pension schemes
• a secure job
• flexible working hours and childcare support
• the possibility of mobile working
• an idyllic green campus, which is easily accessible by bicycle, public transport or car
• free use of Nextbike from the Buch S-Bahn station to the campus
• Subsidy for the job ticket as well as discounts in the campus canteen
• On-campus health and fitness center
• additional health benefits such as flu vaccination, eye test, ergonomics advice at the workplace