Data protection information for surveys

1. Who is responsible for data processing?

The responsible office is:

Max-Delbrück-Centrum für Molekulare Medizin in der Helmholtz-Gemeinschaft (in the following: MDC)
Robert-Rössle-Straße 10
13125 Berlin
E-Mail: jutta.kramm@mdc-berlin.de as well as jana.schluetter@mdc-berlin.de 
Telephone: 030-9406-0

Sie erreichen die Datenschutzbeauftragte:
Frau Victoria Johnson
Robert-Rössle-Straße 10
13125 Berlin
Deutschland

E-Mail: Datenschutz@mdc-berlin.de
Telephone: +49 (0)30/88592788-0
Fax: +49 (0)30/88592788-9

You can contact the deputy data protection officer:

Herrn Dipl.-Ing. Fritz Langgärtner (TU)
Robert-Rössle-Straße 10
13125 Berlin
Deutschland
E-Mail: Datenschutz@mdc-berlin.de
Telephone: +49 (0)30/88592788-0
Fax: +49 (0)30/88592788-9

2. Collection and storage of personal data

As part of the survey, personal data is collected, processed and stored in accordance with the General Data Protection Regulation (GDPR). Our handling of this data is described below.

2.1. What sources and data do we use?

Personal data that we receive from you as part of the survey will be processed.

2.2. Nature of the data

We process the following categories of personal data: First name, last name, general picture towards communication.

2.3. Duration of data storage

The criteria for determining the duration of storage are based on the end of the purpose and the subsequent statutory retention period. If necessary, we process and store your personal data for the duration of the final evaluation of the survey. The evaluations are also stored for three years in order to improve the quality of communication based on the responses.

3. Processing of data

The processing of personal data takes place on the occasion of the evaluation of the survey on the "Research Highlights" of the last 18 months. We process your personal data in accordance with the General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG). We also act on the basis of your voluntary consent, if applicable. Your personal data is processed exclusively on the basis of the purpose limitation principle for the fulfilment of contractual and legally standardized regulations.

3.1. Legal basis (of which?)

The processing of personal data (in accordance with Art. 4 No. 2 GDPR) is carried out for the evaluation of the data provided in the survey and the subsequent quality improvement. The legal basis for processing results in particular from Art. 6 para. 1, sentence 1 lit. a GDPR.

3.2. Purpose of processing (for which?)

Datenverarbeitung aufgrund freiwilliger Einwilligung (Art. 6 Abs. 1 S. 1 lit. a DSGVO)

If you have given us your consent to the processing of personal data within the meaning of Art. 7 para. 1 GDPR for the survey, the lawfulness of this processing is given on the basis of your consent. You can revoke your consent to the MDC at any time with effect for the future (see Art. 7 para. 3 GDPR).

4. Use of data and disclosure to third parties

4.1. Within the research institution

Within the institution, those departments are authorized to access the data that need it to fulfill the purpose. Access to the questionnaires and the data contained therein is granted to the members of the Communications department who belong to the Highlight Committee. 

Insofar as personal rights or other rights are affected by the processing of the questionnaires, have arisen or will arise in the future, the person concerned hereby grants the MDC all rights to evaluate and improve the quality of the communication.

4.2. Disclosure to third parties 

The evaluation will not be passed on to third parties.

4.3. Transfer to third countries

Data is not transferred to third countries (countries outside the European Economic Area - EEA).

LamaPoll's servers are located exclusively in Germany and are subject to German data protection and security regulations.

5. Claims of the respondent under the GDPR 

Every data subject has the right of access under Art. 15 GDPR, the right to rectification under Art. 16 GDPR, the right to erasure under Art. 17 GDPR, the right to restriction of processing under Art. 18 GDPR, the right to object under Art. 21 GDPR and the right to data portability under Art. 20 GDPR within the scope of the statutory provisions. The restrictions under Sections 34 and 35 BDSG apply to the right to information and the right to erasure. In addition, you have the right to lodge a complaint with a competent data protection supervisory authority (Art. 77 GDPR in conjunction with Section 19 BDSG). The address of the competent supervisory authority is: Berliner Beauftragte für Datenschutz und Informations-freiheit, Friedrichstr. 219, 10969 Berlin.

You can withdraw your consent to the processing of personal data at any time with effect for the future.

7. Obligation to provide personal data and possible consequences of non-provision 

Participation in the survey is voluntary. You will have no adverse effects if you do not provide your personal data.

8. Recipient

The survey is carried out via LamaPoll. This also gives LamaPoll access to your personal data: First name, surname, general picture towards communication. LamaPoll itself does not use this data for its own purposes, see the order processing contract.