Team Assistant / Foreign Language Secretary (f/m/d)

The Max Delbrück Center for Molecular Medicine in the Helmholtz Association aims to transform tomorrow’s medicine through our discoveries of today. At locations in Berlin-Buch, Berlin-Mitte, Heidelberg and Mannheim, our researchers harness interdisciplinary collaboration to decipher the complexities of disease at the systems level – from molecules and cells to organs and the entire organism. Through academic, clinical, and industry partnerships, as well as global networks, we strive to translate biological discoveries into applications that enable the early detection of deviations from health, personalize treatment, and ultimately prevent disease. First founded in 1992, the Max Delbrück Center today inspires and nurtures a diverse talent pool of 1,800 people from over 70 countries. We are 90 percent funded by the German federal government and 10 percent by the state of Berlin.

Are you a natural organizer who can keep track of things even when juggling a wide range of tasks? Then join our Security Staff Unit and support the team as a central point of contact in their day-to-day work.

Job Description

• Supporting the Head of the Staff Unit with administrative, organizational and coordination tasks
• Managing day-to-day operations, including emails and incoming/outgoing mail, telephone calls, correspondence and digital filing in both German and English
• Managing appointments and calendars as well as organizing, preparing and following up on meetings and committee sessions
• Organizing and processing business travel expenses as well as placing orders via the procurement portal
• Supporting the onboarding of new employees, conducting subject-specific research and maintaining the IntraMax page
• Independently organizing occupational health check-ups and coordinating safety-related training
• Maintaining and updating databases and records relating to first aiders, fire safety assistants, safety officers and genetic engineering
• Organizing and distributing first-aid supplies
• Preparing and processing cost center and budget data from SAP in Excel
• Providing backup support for hazardous substances management and accident reporting
• Participating in the MDC secretarial coordination meetings and communicating relevant information within the Staff Unit

Requirements

• Completed vocational training as a foreign language secretary, office management professional with appropriate proof of foreign language proficiency, or a comparable qualification
• Very good written and spoken German and English
• Professional experience in an assistant, secretarial or office administration role
• Proficiency in common IT applications and Microsoft Office
• An independent, structured and service-oriented approach to work
• Strong organizational skills and a high degree of initiative
• A responsible and discreet approach to handling confidential information and personal data
• A solution-oriented and reliable way of working
• An open, communicative and team-oriented personality
• Knowledge of data protection and confidentiality requirements
• Ideally, experience with administrative processes in public-sector or scientific institutions

We offer

• international working environment with communication in English and German
• interesting career opportunities and a range of opportunities for further qualification and training
• Compatibility of family and career certified by the workandfamily audit (“berufundfamilie audit”)
• Support for "New Berliners" through the MDC Welcome & Family Office

You also benefit from:

• a remuneration in accordance with the collective agreement for the federal public service (TVöD-Bund), including additional company pension schemes
• a secure job
• flexible working hours and childcare support
• the possibility of mobile working
• an idyllic green campus, which is easily accessible by bicycle, public transport or car
• free use of Nextbike from the Buch S-Bahn station to the campus
• Subsidy for the job ticket as well as discounts in the campus canteen
• On-campus health and fitness center
• additional health benefits such as flu vaccination, eye test, ergonomics advice at the workplace